Privacy Policy
Last Updated: 3/01/2025
1. Introduction
Katy Psychology Services LLC ("we," "us," or "our") is committed to protecting your privacy and maintaining the confidentiality of your personal health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and applicable state and federal privacy laws. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website or use our services.
By accessing our website or engaging with our services, you consent to the practices described in this Privacy Policy.
2. Information We Collect
We may collect and store the following types of information:
A. Personal & Health Information (Protected Health Information - PHI)
As a provider of psychological services, we may collect information that is considered Protected Health Information (PHI) under HIPAA, including:
-
Name, date of birth, and contact details (email, phone number, address)
-
Medical history, psychological evaluations, and therapy notes
-
Insurance information and billing details
-
Any other personal health-related information shared during sessions or evaluations
B. Non-Personal Information
When you visit our website, we may automatically collect certain information, such as:
-
IP address, browser type, and device information
-
Website usage analytics (pages visited, time spent, interactions)
-
Cookies and tracking technologies (used for website functionality and analytics)
10. Contact Information
If you have any questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:
📍 Katy Psychology Services LLC
📧 admin@katypsychservices.com
📞 (832) 913-8747
For more information on HIPAA privacy rights, visit the U.S. Department of Health & Human Services (HHS) at www.hhs.gov.
3. How We Use Your Information
We use the collected information to:
-
Provide psychological services, assessments, and therapy sessions
-
Process billing and insurance claims
-
Comply with legal and regulatory requirements
-
Improve our website and services
-
Communicate with you regarding appointments, updates, or inquiries
We will never use or disclose your Protected Health Information (PHI) for purposes other than treatment, payment, or healthcare operations unless required by law or explicitly authorized by you.
4. Sharing & Disclosure of Information
We may share your information in the following circumstances:
A. Permitted Under HIPAA
-
For Treatment Purposes: Sharing PHI with other healthcare providers involved in your care (only with your written authorization).
-
For Payment Processing: Sharing with insurance providers for reimbursement purposes.
-
For Healthcare Operations: Using PHI for internal quality assessments, compliance monitoring, and administrative purposes.
B. Legal & Regulatory Requirements
We abide by all state and federal laws to ensure confidentiality at all possible.
C. Third-Party Service Providers
We may use third-party services for billing, appointment scheduling, or website analytics. These providers are required to protect your information in compliance with HIPAA and privacy laws.
5. Your Rights Under HIPAA
As a patient, you have the following rights regarding your Protected Health Information (PHI):
-
Right to Access: You can request copies of your medical records.
-
Right to Amend: You may request corrections to any inaccurate or incomplete PHI.
-
Right to Restrict Use: You can request limits on how we use or share your PHI.
-
Right to Confidential Communications: You can request communications through a specific method (e.g., email, phone, mail).
-
Right to File a Complaint: If you believe your privacy rights have been violated, you may file a complaint with our office or the U.S. Department of Health & Human Services (HHS).
-
To exercise any of these rights, please contact us at [Insert Contact Information].
6. Data Security & Protection
We take appropriate measures to protect your personal and health information from unauthorized access, use, or disclosure. These measures include:
-
Secure Electronic Records: Encryption and access controls to protect digital files.
-
Confidentiality Agreements: Employees and third-party service providers must adhere to strict privacy policies.
-
HIPAA Compliance: Ensuring that all PHI is handled in accordance with legal requirements.
Despite these efforts, no system is completely secure. If a data breach occurs, we will notify affected individuals as required by law.
7. Use of Cookies & Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance user experience and collect website usage data. You can manage cookie preferences in your browser settings.
8. Minors' Privacy Protection
We do not knowingly collect personal information from children under the age of 17 without parental consent. If you believe we have collected such information, please contact us immediately.
9. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time. Changes will be posted on this page with an updated revision date. Continued use of our website or services after changes are made constitutes acceptance of the updated policy.